Guidelines for creating a new international exchange partnership

Full information on the approval procedure for setting up an international exchange can be found in Section 5 of Section 6 of the Academic Quality Handbook. Please note that approval must be sought from ADC for any prospective collaboration via the means of the Academic Collaboration Proposal Proforma.

The following is a brief overview of the steps that should be taken, once an institution has been identified as a possible partner for student exchange.

  • Discuss your proposal with your School's European Co-ordinator and Head of School. The International Exchanges Manager should also be informed if the proposal is approved by your Head of School.
  • Liaison with the prospective partner, by e-mail or telephone, to ascertain whether the institution teaches in English, whether the curriculum suits the relative RGU course and also whether it is a desirable student destination.
  • Provided the partner institution seems a viable destination, a visit to the prospective partner must be undertaken.  This can either be done physically or virtually, but you must be satisfied that you have seen all the required facilities - e.g. IT, libraries, specialist equipment, accommodation etc.  The purpose of the visit is to check all aspects of an exchange, from curriculum to pastoral arrangements. These are checked by means of the Student Exchange Study Periods Checklist. N.B. You will be required to take photographs of the Student Accommodation on offer.
  • On return from the visit, the Student Exchange Study Periods Checklist must be signed off by your Head of School, and the original forwarded to the International Exchanges Manager, along with the accommodation photographs.
  • If you wish to proceed, you must complete the Academic Collaboration Proposal in Section 6 of the Academic Quality Handbook and this must be submitted to ADC.
  • A Contract of Collaboration must be signed between Robert Gordon University and the partner institution before any exchanges can take place.