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RGU Erasmus & Exchange - Eurobits (PDF 2.17MB)


Further Information

Insurance

Outgoing students are covered by the University's insurance policy - full details are available from Financial Services.

N.B. If you are returning to your country of origin (e.g. a French student returning to France), the University's insurance policy may not cover you.  Please email erasmus@rgu.ac.uk for further information.

Practical Information for Non-Erasmus Students

Before Departure

Student Awards Agency for Scotland (SAAS)

You are entitled to no more than one academic year's funding for study abroad and you can apply for an income-assessed loan payable at the rate of loan appropriate to the country you have to study in. Please click here for further information.

When you know you have been accepted to undertake an exchange, you should make enquiries with SAAS regarding when you should apply for a loan. Do not leave it to the last minute or you may not receive your loan prior the start of your exchange.

Enrolment

ALL students who are on an exchange programme must be enrolled here at Robert Gordon University.

Information on online enrolment will be sent to both your RGU e-mail address and the personal email address that you have previously provided to Student Records. This usually takes place in the second week of August. Online enrolment should be available from 10 September onwards, and the email will explain how to complete online enrolment, and provide you with a username and password. You will be given the option whether you wish to have your ID card posted to you or whether you wish to collect it from Garthdee or St Andrew St.

Passports

All countries require students to possess a 10 year passport in order to study in the country and some require that your passport is valid for between 3 and 6 months after the end of your visit. Therefore make sure that all your passport details are in order. If you do not have a 10 year passport then apply well in advance of departure as it can take several months for your passport to be processed, especially over busy holiday periods.

Any British student who is travelling abroad for part of their studies and applying for an adult British passport for the first time, may be required to attend a face-to-face interview as part of the process.

Further information can be obtained from the Identity and Passport Service.

Photocopy the personal details page of your passport. Leave one copy with a friend and/or relative and if possible, provide a copy of your itinerary should it be necessary to locate you in the event of an emergency. Photocopy all of your valuable documents, including passport and travel tickets in case they are lost or stolen during your stay and keep them in a separate, secure place. It is also a good idea to keep a scanned copy of these documents in an easily accessible email account.

Visas

You may be required to apply for a visa for your study period abroad - whether you need one will depend on the country in which you will be studying and the length of your study period.

Health

Medical treatment can be very expensive in non-EU countries, and there are unlikely to be special arrangements for British visitors. It is essential, therefore, that you have comprehensive medical insurance, which includes hospital treatment and medical evacuation to the UK. For further information, please refer to the Insurance section below.

The following websites provide information on Travel Health:

Taking Medication Abroad

If you are on any sort of medication, you should ensure that you pack it in your hand luggage, so that you have it with you at all times, even if your luggage goes astray. It is advisable to obtain a letter from your doctor to confirm the proper name of your medication and that you need it in case you lose it or need to get more during your stay.

Insurance

The University has an insurance policy which provides travel and medical cover for students while they are studying/working overseas.  Full details on what cover this policy provides is available from Financial Services

The policy does not participation in winter sports. Therefore, if you intend to participate in these,  you should obtain a separate policy.

If you have an ongoing medical condition, e.g. asthma, diabetes, epilepsy etc., you should obtain a letter from your GP stating that you are fit to travel.

Full information on what the University's insurance policy covers will be given at the Health & Safety session which is mandatory prior to departure.

Should you wish to purchase your own insurance cover, some companies, such as Endsleigh Insurance, STA Travel and COE Connections offer special packages for students undertaking study periods and placements abroad. This is for information only and are not recommendations of these companies.

Check the wording of your policy carefully to ensure that you are covered for study/work abroad – if you buy an annual policy, it is likely that this will not cover an extended period abroad.

Outgoing Students - Health and Safety

All outgoing exchange students are obliged to attend a Health and Safety Session before they will be allowed to go on exchange. If you do not attend one of these sessions, you will not be allowed to depart!

The European and Overseas Exchanges Coordinator will contact you with dates and times of available sessions.

Foreign and Commonwealth Office

The Foreign and Commonwealth Office website provides official travel advice for all countries, including information on travel, local laws and customs, health, safety and security etc.

Living & Learning Abroad

Do remember that when you arrive in your country of exchange many things will be new to you, and that you will need a period of adjustment. It may take some time to become accustomed to living in a different country where the language, culture, diet and eating habits vary greatly from what you consider the norm.

It is quite common to feel lonely or homesick, especially when you first arrive. However, the more you become adjusted to your new lifestyle and meet new people, you will probably find these feelings decrease or even disappear. These feelings are a normal reaction, and you won’t be the only one who feels this way. Before you know it, you will have made plenty new friends, and by the end of your period abroad, you may not want to leave, but please do remember to come back!!

Before you depart for your exchange, it would be advisable to speak to other students who have already undertaken an exchange. They will be able to give you advice on what to expect in your country of destination.

You will find virtually all students are enthusiastic about the experience they have had.

Participating in an exchange programme is a rewarding experience and very worthwhile. Not only do you get the opportunity to learn about a new culture but also learn a great deal about yourself. Your career prospects may benefit considerably from the experience including opening up new possibilities for employment.

Be prepared for new teaching methods which may be different from what you are used to. You may feel abandoned if you are not meeting a tutor at least once a week. Each University has its own methods of teaching and assessment so be prepared for a different workload as it may be heavier or lighter depending on what you are familiar with.

Accommodation

Information on accommodation will be available on your host institution's website.

If you apply, and are accepted, for university accommodation, it is advisable to check with the Host University before you go that your accommodation has been confirmed.

You should also check whether you are expected to provide bed linen, cutlery and cooking utensils.

Student Accommodation differs from country to country and sometimes can be markedly different to Student Accommodation in this country, so you should read any information you are sent carefully - there are often mixed gender facilities!

Electricity

If you intend to take electrical appliances, remember to take adaptors with you.

Keep in Touch

It is important to keep in regular contact with your Course Leader at Robert Gordon University when abroad - certainly when you arrive, and afterwards once a month even if there is little to report.

Country Information - Australia

Visas

A visa will be required to undertake a study period in Australia. Full information and how to apply can be found on the Government of Australia's website at Australian Government; Department of Immigration and Border Protection.

Insurance

Healthcare is extremely expensive in Australia and it can cost hundreds of dollars, even to see a doctor!  It is, therefore, essential that you take out a comprehensive insurance policy which will cover you for any accidents, hospital treatment, medical evacuation to the UK, loss of money, passports, or loss of possessions, etc. Some companies, such as Endsleigh Insurance, STA Travel and COE Connections, offer special packages for students undertaking study periods abroad.

Post Offices

Post Offices are generally open from 9.00am to 5.00pm Monday to Friday and 9am to 12pm on Saturdays. Times will vary according to location.

Banks

The opening hours of banks differ from bank to bank and branch to branch. However, they are generally open from 9.30am to 4.00pm Monday to Friday.

Telephones

Public telephone boxes are either coin or card operated.

Shopping

Generally, shops are open Monday to Saturday from 9am to 5pm, with late night shopping until 9pm in some stores on Thursday or Friday. Some shops also have 24 hour and Sunday opening.

Holidays

January 1 - New Year’s Day
January 2 – New Year’s Day Holiday
January 26 – Australia Day
Good Friday
Easter Monday
April 25 – Anzac Day
December 25 - Christmas Day
December 26 - Boxing Day

Other local holidays vary by state and territory.

Other Information

The following website provides more general information.   

Country Information - Canada

Visas

A visa will be required to undertake a study period in Canada. Full information and how to apply can be found on the Government of Canada's website at Citizenship and Immigration Canada

Insurance

Medical treatment can be very expensive in Canada, and there are no special arrangements for British Visitors. It is, therefore, essential that you take out a comprehensive insurance policy which will cover you for any accidents, hospital treatment, medical evacuation to the UK, loss of money, passports, or loss of possessions etc. Some companies, such as Endsleigh Insurance, STA Travel and COE Connections, offer special packages for students undertaking study periods abroad.

Post Offices

Post Offices are generally open from 9.30am to 5.00pm Monday to Friday and 9am to 12pm on Saturdays. Times will vary according to location.

Banks

The opening hours of banks differ from bank to bank and branch to branch. However, they are generally open from 9.30am to 4.30pm Monday to Friday.

Telephones

Public telephone boxes are either coin or card operated.

Shopping

Generally, shops are open Monday to Saturday from 9am to 6pm, with late night shopping until 9pm in some stores on Thursday or Friday. Some shops also have 24 hour and Sunday opening.

Holidays

January 1 - New Year’s Day
February 16 - Family Day
Good Friday
Easter Monday
July 1 - Canada Day
August 3 - August Civic Holiday
September 7 - Labour Day
October 12 - Thanksgiving Day
December 25 - Christmas Day
December 26 - Boxing Day

Other Information

The following website provides more general information.   

Country Information - Malaysia

Visas

A visa will be required to undertake a study period in Malaysia. Full information and how to apply can be found on the Government of Malaysia's website at the Immigration Department of Malaysia.

Insurance

Contact your GP around 8 weeks before your study period starts to check whether you need any vaccinations. All hospitals (whether public or private) charge for all services, and public care is very expensive.  It is, therefore, essential that you take out a comprehensive insurance policy which will cover you for any accidents, hospital treatment, medical evacuation to the UK, loss of money, passports, or loss of possessions, etc. Some companies, such as Endsleigh Insurance, STA Travel and COE Connections, offer special packages for students undertaking study periods abroad.

Post Offices

Post Offices are generally open from 8.30am to 5.30pm Monday to Friday and 8.30am to 1pm on Saturdays. Times will vary according to location.

Banks

The opening hours of banks differ from bank to bank and branch to branch. However, they are generally open from 9.30am to 4.00pm Monday to Friday.

Telephones

Public telephone boxes are either coin or card operated.

Shopping

Generally, shops are open Monday to Saturday from 10am to 10pm. Some shops also have 24 hour and Sunday opening.

Holidays

January 1 - New Year’s Day
February 8 – Chinese New Year
May 1 – Labour Day
May 14 – Wesak Day
June 4 – King’s Birthday
July 7 - Hari Raya Puasa
August 31 – Merdeka Day
September 13 – Hari Raya Qurban
October 3 – Awal Muharram
October 29 – Deepavali
December 12 – Milad un Nabi
December 25 - Christmas Day

Other local holidays vary by state and territory.

Other Information

The following website provides more general information.   

Country Information - Singapore

Visas

A visa will be required to undertake a study period in Singapore. Full information and how to apply can be found on the Government of Singapore's website at the Immigration and Checkpoints Authority.

Insurance

Contact your GP around 8 weeks before your study period starts to check whether you need any vaccinations. Healthcare is of very good quality, but also very expensive.  Not all medicines that are prescribed in the UK are available, so ensure you have an appropriate supply of any ongoing medication that you require. It is, therefore, essential that you take out a comprehensive insurance policy which will cover you for any accidents, hospital treatment, medical evacuation to the UK, loss of money, passports, or loss of possessions, etc. Some companies, such as Endsleigh Insurance, STA Travel and COE Connections, offer special packages for students undertaking study periods abroad.

Post Offices

Post Offices are generally open from 8.30am to 5.30pm Monday to Friday and 8.30am to 1pm on Saturdays. Times will vary according to location.

Banks

The opening hours of banks differ from bank to bank and branch to branch. However, they are generally open from 9.30am to 4.00pm Monday to Friday.

Telephones

Public telephone boxes are either coin or card operated.

Shopping

Generally, shops are open Monday to Saturday from 9am to 9pm. Some shops also have 24 hour and Sunday opening.

Holidays

January 1 - New Year’s Day
February 8 – Chinese New Year
March 25 – Good Friday
May 1 – Labour Day
May 14 – Vesak Day
July 6 - Hari Raya Puasa
August 9 – National Day
September 12 – Hari Raya Qurban
October 29 – Deepavali
December 25 - Christmas Day

Other Information

The following website provides more general information.   

Country Information - South Korea

Visas

A visa will be required to undertake a study period in South Korea. Full information and how to apply can be found on the Government of South Korea's website at the Korea Immigration Service.

Insurance

Contact your GP around 8 weeks before your study period starts to check whether you need any vaccinations. Medical and dental care in South Korea is usually of a good standard, but it can be very expensive.  Some doctors and hospitals may require immediate payment for any treatment given – in which case, make sure you get receipts so you can claim back on an insurance policy. It is, therefore, essential that you take out a comprehensive insurance policy which will cover you for any accidents, hospital treatment, medical evacuation to the UK, loss of money, passports, or loss of possessions, etc. Some companies, such as Endsleigh Insurance, STA Travel and COE Connections, offer special packages for students undertaking study periods abroad.

Post Offices

Post Offices are generally open from 9.00am to 4.00pm Monday to Friday. Closed on weekends. Times will vary according to location.

Banks

The opening hours of banks differ from bank to bank and branch to branch. However, they are generally open from 9.00am to 4.00pm Monday to Friday.

Telephones

Public telephone boxes are either coin or card operated.

Shopping

Generally, shops are open Monday to Saturday from 10.30am to 8pm. Some shops also have later closing times on Fridays and Sundays.  

Holidays

January 1 - New Year’s Day
February 7 to 10 – Korean New Year Holiday
March 1 – March 1st Movement
April 13 – Election day (depending on year)
May 1 – Labour Day
May 5 – Children’s Day
May 6 – Children’s Day Holiday
May 14 – Vesak Day
July 6 – Memorial Day
July 17 – Constitution Day
August 15 – Liberation Day
September 14 to 16 – Harvest Festival Holiday
October 09 – Hangeul Day
December 25 - Christmas Day

Other Information

The following website provides more general information.   

Country Information - Switzerland

Visas

A visa will be required to undertake a study period in Switzerland. Full information and how to apply can be found on the Government of Switzerland’s website at the Swiss Federal Office for Migration.

Insurance

Healthcare is well developed and relatively easy to obtain, but can be expensive without an EHIC card. It is, therefore, essential that you take out a comprehensive insurance policy which will cover you for any accidents, hospital treatment, medical evacuation to the UK, loss of money, passports, or loss of possessions, etc. Some companies, such as Endsleigh Insurance, STA Travel and COE Connections, offer special packages for students undertaking study periods abroad.

Post Offices

Post Offices are generally open from 8.00am to 12 noon, and then 2.00pm to 5.00pm Monday to Friday and 8.30am to 12noon on Saturdays. Times will vary according to location.

Banks

The opening hours of banks differ from bank to bank and branch to branch. However, they are generally open from 8.30am to 4.00pm Monday to Friday. Once a week most branches extend their hours.

Telephones

Public telephone boxes are either coin or card operated.

Shopping

Generally, shops are open Monday to Saturday from 8.30am to 12noon and again from 2pm to 6.30pm. In larger cities, shops do not close for lunch, and sometimes remain open until 8pm.   

Holidays

January 1 - New Year’s Day
January 2 – Berchtold’s Day
January 6 – Three Kings Day
March 1 – Republic Day
Good Friday
Easter Monday
May 1 – Labour Day
May 5 – Ascension Day
August 1 – National Day
September 18 – Swiss federal Fast
December 25 - Christmas Day
December 26 – St Stephen’s Day

Holidays may change depending on region.

Other Information

The following website provides more general information.   

Country Information - USA

Visas

A visa will be required to undertake a study period in the USA. Full information and how to apply can be found on the USA Embassy's website at Embassy of the United States - London

Insurance

Medical treatment can be very expensive in the USA, and there are no special arrangements for British Visitors. It is, therefore, essential that you take out a comprehensive insurance policy which will cover you for any accidents, hospital treatment, medical evacuation to the UK, loss of money, passports, or loss of possessions etc. Some companies, such as Endsleigh Insurance, STA Travel and COE Connections, offer special packages for students undertaking study periods abroad.

Post Offices

Post Offices are generally open from 9am to 4pm/5pm/6pm Monday to Friday, while some are open on Saturdays. There is no service on Sundays.

Banks

The opening hours of banks differ from bank to bank and branch to branch. However, they are generally open from 9am to 12pm Monday to Saturday.

Telephones

Public telephone boxes are either coin or card operated.

Shopping

Shopping hours in the USA vary according to location, although general opening times are between 9am and 6.00pm. Other shops may open longer, particularly supermarkets which may be open for 24 hours.

Holidays

January 1 - New Year’s Day
January 19 - Martin Luther King Day
February 16 - Presidents' Day
May 25 - Memorial Day
July 4 - Independence Day
September 7 - Labor Day
October 12 - Columbus Day
November 11 - Veterans' Day
November 26 - Thanksgiving Day
December 25 - Christmas Day

Other Information

The following website provides more general information.