Forms to appeal academic decisions, extenuating circumstances and suspension of studies.

Go to Academic Regulations for details of the following:

Academic Appeals (Awards and Progression) Procedure

Student Misconduct Procedure

For complaints please go to the Complaints Handling Procedure

If you are unsure of which procedure to follow then please refer to:

Extenuating Circumstances, Appeal or Complaint - Guidance for staff and students (PDF 129KB)


Forms to download and complete

Guiding Principles - Extenuating Circumstances (PDF 110KB)

This document contains a range of information regarding extenuating circumstances, including what are/are not considered extenuating circumstances, what constitutes supporting evidence, and the possible outcomes of a claim/extension request. There are two forms associated with the Guiding Principles:

Coursework Extension Form (DOC 146KB)
This form should be used where you, the student have circumstances which are impacting on your ability to meet a coursework submission date and are seeking an extension to that submission date.

Extenuating Circumstances Claim Form (DOC 158KB)
This form should be used where you, the student, wishes to make the School/Department aware of circumstances which have impacted on your performance in an assessment or non-submission/non-attendance at an examination.

Student Appeal Form: Academic Appeal - Award and Progression (DOC 113KB)

Student Appeal Form: Academic Appeal Stage 2 (DOC 140KB)

Student Appeal Form: Misconduct (DOC 105KB)

Student Suspension of Studies Request Form (DOC 100KB)



Session 2016/17

The University has introduced a Fit to Sit Policy: Extenuating Circumstances which will be implemented from the start of Session 2016/17. This Policy will replace the Extenuating Circumstances process, including the Extenuating Circumstances Claim Form. Details of the Fit to Sit Policy: Extenuating Circumstances and the associated forms are detailed below.

Fit to Sit Policy: Extenuating Circumstances 2016-17 (PDF 445KB)
Associated Forms:

Deferral Request Form 2016-17 (DOC 131KB)

The Deferral Request Form should be used only if you are claiming extenuating circumstances in relation to non-submission of an assessment or non-attendance at an examination or if you became unwell during an examination.

Coursework Extension Form 2016-17 (DOC 132KB)
The Coursework Extension Form should be used when you have circumstances which are impacting on your ability to meet a coursework submission date, and you are seeking an extension to that submission date. If an extension to the submission date is approved, you will not be able to submit an Academic Appeal on the basis of the same extenuating circumstances.

School Email Address for Submission of Forms

From Session 2016/17 completed forms shall be submitted to Schools electronically using the School specific email addresses.


Scottish Public Services Ombudsman (SPSO)

To view reports on recent cases investigated by the SPSO, go to the Scottish Public Services Ombudsman website, and search for "Robert Gordon University".

This form should be used only if you are claiming extenuating circumstances in relation to non-submission of an assessment or non-attendance at an examination or if you became unwell during an examination.